fbpx

The Grand Gathering

November 8 - 12, 2023

Mcdade, Texas

This is the Medieval Experience You’ve Been Looking For!

Event Overview

The Grand Gathering is our largest and most immersive event of the year. Hundreds of participants descend on the grounds of Sherwood Forest Faire just outside of Austin, Texas to bring Hynafol to life. For five days you will become a character in an ever unfolding story while you participate in large scale battles, scheme the latest politics, gather resources for your lands, discover secrets, and revel the night away.

The world of Hynafol is only brought to life and made magical by the full participation and investment of each attendee. Therefore, all participants will be required to dress, act, and live as though in a medieval fantasy setting. Everyone in attendance must be in medieval clothing for the entirety of the event. A basic rule of thumb: if it looks or sounds like it’s from the modern world – it isn’t allowed!

Tickets & Packages

Accommodations for The Grand Gathering are split into two categories:

Do it yourself: This option is for those that would like to take care of their own camping (either in a medieval decorum tent or modern tenting), meals, etc. For this option you would simply purchase The Grand Gathering Ticket. 

When purchasing The Grand Gathering Ticket there are add ons to your ticket available including transportation from the airport, food packages, etc.

Done for you: This option is for those that would like to have Hynafol provide their lodging and meals. For this option you would purchase one of the following options: The Immersive Package, The Couples Package, or The Royal Package. Transportation from the airport and other add-ons are available during checkout.

All tickets*, regardless of package amenities, include all aspects of the game including: participation in the battles, guild membership, in game titles, resources, quests, etc.

 

Ages & Tickets

All attendees must be 18 years of age or older to attend the event. Minors must be accompanied by a parent or legal guardian to attend the event.

Minors have special ticket prices and may be added to a ticket or package on the checkout page. Some exceptions apply. See package details below.

Children four (4) and under are free of charge.

Amenities

All attendees of Hynafol have access to the following amenities during the event:

  • Shower facilities with private stalls and hot water – which are free of charge.
  • Restrooms with flushable toilets and sinks with running water.
  • Food vendor(s) to purchase meals, snacks, etc.
  • Tavern(s) to purchase alcoholic and non-alcoholic beverages.
  • Various vendors to purchase medieval and fantasy wares.
  • Free parking!

*Excluding the spectator day pass.

Packages for The Grand Gathering

The Grand Gathering Ticket

One ticket to The Grand Gathering November 8th – 12th, 2023. Lodging and meals are not included in the ticket. Camping is outside of the Faire Ground walls in our Decorum Medieval Camping area or in the Modern Camping area. All camping spots are assigned by Hynafol based on the number of participants in your party.

Single Payment

Ticket Includes:

  • One ticket to The Grand Gathering
  • Assigned camping spot in either Decorum or Modern Camping

Purchase Ticket

$497 + Fees

Monthly Payment Plan

Ticket Includes:

  • One ticket to The Grand Gathering
  • Assigned camping spot in either Decorum or Modern Camping

Not Available

$248.50 / mo*
 + Fees

Meal Plan Add-On

If you’ve already purchased your Grand Gathering Ticket you can purchase a meal plan for the week. This includes eight (8) meals breakfast and dinner each day of the event. Dinner will be served on Wednesday and Breakfast shall be served on Sunday. Most allergies and diets can be accommodated. A survey will be sent to you regarding your dietary needs. Vegetarian and vegan options available at all meals.

Purchase

$200 + Fees

The Immersive Package

Camp inside the grounds right in the middle of the action in one of our Decorum Medieval tents and have your breakfast and dinner included each day of the event! This package is shared tent accommodations with two other people. Each person in the tent has a cot to keep them off the ground and plenty of room to store their belongings underneath. Either bring a couple friends or make some new ones. Tent assignments are done upon request. Bedding: sleeping bag, pillow, blankets are NOT included. Additionally, tents are medieval style and do not have a floor.

$997 + Fees
One Time Payment

Purchase Ticket

Single Payment

Package Includes:

  • The Grand Gathering Ticket
  • Shared Lodging in a high-quality canvas medieval tent with 2 other people
  • Sleeping Cot to keep you warm and dry off the ground
  • Breakfast and dinner each day of the event
  • Immersive Camping location INSIDE the Faire Grounds
  • Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!

Monthly Payment Plan

Package Includes:

  • The Grand Gathering Ticket
  • Shared Lodging in a high-quality canvas medieval tent with 2 other people
  • Sleeping Cot to keep you warm and dry off the ground
  • Breakfast and dinner each day of the event
  • Immersive Camping location INSIDE the Faire Grounds
  • Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!

$498.50 / mo*
 + Fees

Not Available

The Couple’s Package

Camp inside the grounds right in the middle of the action in one of our Decorum Medieval tents and have your breakfast and dinner included each day of the event! This package is for two people to have a private tent! Package will include either a queen size air mattress or two cots, which will be chosen by you after sign up. Bedding: sleeping bags, pillows, and blankets are NOT included. Additionally, tents are medieval style and do not have a floor.

$2097 + Fees
One Time Payment

Purchase Ticket

Single Payment

Package Includes:

  • Two (2) tickets to The Grand Gathering
  • Private lodging for two (2) in a high-quality canvas medieval tent
  • Either a queen size air mattress; or two cots – chosen at checkout.
  • Breakfast and dinner each day of the event for two (2)!
  • Immersive Camping location INSIDE the Faire Grounds
  • Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!

Monthly Payment Plan

Package Includes:

  • Two (2) tickets to The Grand Gathering
  • Private lodging for two (2) in a high-quality canvas medieval tent
  • Either a queen size air mattress; or two cots – chosen at checkout.
  • Breakfast and dinner each day of the event for two (2)!
  • Immersive Camping location INSIDE the Faire Grounds
  • Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!
  • Payment plan for easy monthly payments and affordability.

$1048.50 / Mo*
 + Fees

Not Available

The Castle Package

The ultimate in luxury and comfort can be found in The Castle Package! Each room is furnished with large, heavy furniture, high-quality beds from Austin Natural Mattress, gorgeous rugs, tapestries, and various other accoutrements that will make anyone feel right at home. Castle rooms are chosen at checkout. The Brittany, Gascony and Anjou rooms have private bathrooms. The Aquitane and Normandy rooms have a shared bathroom. Each room includes fresh sheets, towels, soap, and a blow dryer. The Great Hall (the large room that all castle rooms enter from) is in use each day starting around 8am and sometimes going as late as midnight. Please understand that this is a very active venue and you may hear activity from outside your room during those hours. Castle Room guests have non-exclusive access to the Great Hall.

SOLD OUT!

$3497 + Fees

Single Payment

SOLD OUT!

Single Payment

Package Includes:

  • Two (2) tickets to The Grand Gathering
  • Private lodging for two (2) in a private castle room.
  • Queen sized bed complete with luxurious blankets, sheets and pillows.
  • Breakfast and dinner each day of the event for two (2)!
  • Private, or semi-private, bathroom access.
  • Immersive lodging location INSIDE the Faire Grounds
  • Access to Fire Pits, Firewood, Lanterns, Benches, and tables inside the grounds.

Monthly Payment Plan

Package Includes:

  • Two (2) tickets to The Grand Gathering
  • Private lodging for two (2) in a private castle room.
  • Queen sized bed complete with luxurious blankets, sheets and pillows.
  • Breakfast and dinner each day of the event for two (2)!
  • Private, or semi-private, bathroom access.
  • Immersive lodging location INSIDE the Faire Grounds
  • Access to Fire Pits, Firewood, Lanterns, Benches, and tables inside the grounds.
$317.91/mo* + Fees

Monthly Payments

SOLD OUT!

Spectator Day Pass

$19 + Fees

This is a single-day ticket which is only available for Saturday, November 11th. For those who wish to come spectate at the final battle or explore the grounds for a single day.

Medieval Clothing will be Required: Modern clothing, cheap costumes and cosplay are forbidden!

I'm in - let's go!

Packages for those Under 18 years of age

The Minor Immersive Package

(5-17 years old)

 

For underage participants who will be attending with a parent or  legal guardian who has purchased an Immersive, Couples, or Castle Package. Underage participants are required to lodge with their parent or legal guardian. Additionally, tents are medieval style and do not have a floor.

Please note: It is recommended that parents or legal guardians with younger children should purchase the Couples Package for lodging for privacy and safety.

$807 + Fees

Purchase Ticket

Single Payment

Package Includes:

  • The Grand Gathering Ticket
  • Shared Lodging in a high-quality canvas medieval tent*
  • Sleeping Cot to keep you warm and dry off the ground
  • Breakfast and dinner each day of the event
  • Immersive Camping location INSIDE the Faire Grounds
  • Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!

*Lodging must be with legal guardian

Monthly Payment Plan

Package Includes:

  • The Grand Gathering Ticket
  • Shared Lodging in a high-quality canvas medieval tent*
  • Sleeping Cot to keep you warm and dry off the ground
  • Breakfast and dinner each day of the event
  • Immersive Camping location INSIDE the Faire Grounds
  • Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!

*Lodging must be with legal guardian

$403.50 / mo*
 + Fees

Not Available

The Minor Grand Gathering Ticket

(5-17 years old)

 

For underage participants who will be attending with a legal guardian who has purchased a standard ticket. Guardian must provide lodging and food.

$307 + Fees

Purchase Ticket

Single Payment

Ticket Includes:

  • One ticket to The Grand Gathering
  • Assigned camping spot in either Decorum or Modern Camping

Please note: participants under 18 years old are NOT allowed to participate in the battles.

Monthly Payment Plan

Ticket Includes:

  • One ticket to The Grand Gathering
  • Assigned camping spot in either Decorum or Modern Camping

Please note: participants under 18 years old are NOT allowed to participate in the battles.

$153.50 / mo*
 + Fees

Not Available

Children
(0-4 yrs old)

FREE TO ATTEND with Legal Guardian who has purchased a Standard, Couples, or Royal Experience Package.
PLEASE NOTE: Children attending with an Immersive Experience Ticket Holder must still purchase a Minor Immersive Ticket. 

 

*The prices for these packages will increase as the Event approaches.
Monthly installment plans are based on the subscription start date.

Contact Us