The Grand Gathering
November 8 - 12, 2023Mcdade, Texas
This is the Medieval Experience You’ve Been Looking For!
Event Overview
The Grand Gathering is our largest and most immersive event of the year. Hundreds of participants descend on the grounds of Sherwood Forest Faire just outside of Austin, Texas to bring Hynafol to life. For five days you will become a character in an ever unfolding story while you participate in large scale battles, scheme the latest politics, gather resources for your lands, discover secrets, and revel the night away.
The world of Hynafol is only brought to life and made magical by the full participation and investment of each attendee. Therefore, all participants will be required to dress, act, and live as though in a medieval fantasy setting. Everyone in attendance must be in medieval clothing for the entirety of the event. A basic rule of thumb: if it looks or sounds like it’s from the modern world – it isn’t allowed!
Tickets & Packages
Accommodations for The Grand Gathering are split into two categories:
Do it yourself: This option is for those that would like to take care of their own camping (either in a medieval decorum tent or modern tenting), meals, etc. For this option you would simply purchase The Grand Gathering Ticket.
When purchasing The Grand Gathering Ticket there are add ons to your ticket available including transportation from the airport, food packages, etc.
Done for you: This option is for those that would like to have Hynafol provide their lodging and meals. For this option you would purchase one of the following options: The Immersive Package, The Couples Package, or The Royal Package. Transportation from the airport and other add-ons are available during checkout.
All tickets*, regardless of package amenities, include all aspects of the game including: participation in the battles, guild membership, in game titles, resources, quests, etc.
Ages & Tickets
All attendees must be 18 years of age or older to attend the event. Minors must be accompanied by a parent or legal guardian to attend the event.
Minors have special ticket prices and may be added to a ticket or package on the checkout page. Some exceptions apply. See package details below.
Children four (4) and under are free of charge.
Amenities
All attendees of Hynafol have access to the following amenities during the event:
- Shower facilities with private stalls and hot water – which are free of charge.
- Restrooms with flushable toilets and sinks with running water.
- Food vendor(s) to purchase meals, snacks, etc.
- Tavern(s) to purchase alcoholic and non-alcoholic beverages.
- Various vendors to purchase medieval and fantasy wares.
- Free parking!
*Excluding the spectator day pass.
Packages for The Grand Gathering
The Grand Gathering Ticket
One ticket to The Grand Gathering November 8th – 12th, 2023. Lodging and meals are not included in the ticket. Camping is outside of the Faire Ground walls in our Decorum Medieval Camping area or in the Modern Camping area. All camping spots are assigned by Hynafol based on the number of participants in your party.
Single Payment

- One ticket to The Grand Gathering
- Assigned camping spot in either Decorum or Modern Camping
$497 + Fees
Monthly Payment Plan

- One ticket to The Grand Gathering
- Assigned camping spot in either Decorum or Modern Camping
$248.50 / mo*
+ Fees
Meal Plan Add-On
If you’ve already purchased your Grand Gathering Ticket you can purchase a meal plan for the week. This includes eight (8) meals breakfast and dinner each day of the event. Dinner will be served on Wednesday and Breakfast shall be served on Sunday. Most allergies and diets can be accommodated. A survey will be sent to you regarding your dietary needs. Vegetarian and vegan options available at all meals.
$200 + Fees
The Immersive Package




$997 + Fees
One Time Payment
Single Payment
- The Grand Gathering Ticket
- Shared Lodging in a high-quality canvas medieval tent with 2 other people
- Sleeping Cot to keep you warm and dry off the ground
- Breakfast and dinner each day of the event
- Immersive Camping location INSIDE the Faire Grounds
- Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!
Monthly Payment Plan
- The Grand Gathering Ticket
- Shared Lodging in a high-quality canvas medieval tent with 2 other people
- Sleeping Cot to keep you warm and dry off the ground
- Breakfast and dinner each day of the event
- Immersive Camping location INSIDE the Faire Grounds
- Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!

$498.50 / mo*
+ Fees
The Couple’s Package

$2097 + Fees
One Time Payment
Single Payment
- Two (2) tickets to The Grand Gathering
- Private lodging for two (2) in a high-quality canvas medieval tent
- Either a queen size air mattress; or two cots – chosen at checkout.
- Breakfast and dinner each day of the event for two (2)!
- Immersive Camping location INSIDE the Faire Grounds
- Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!
Monthly Payment Plan
- Two (2) tickets to The Grand Gathering
- Private lodging for two (2) in a high-quality canvas medieval tent
- Either a queen size air mattress; or two cots – chosen at checkout.
- Breakfast and dinner each day of the event for two (2)!
- Immersive Camping location INSIDE the Faire Grounds
- Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!
- Payment plan for easy monthly payments and affordability.

$1048.50 / Mo*
+ Fees
The Castle Package
SOLD OUT!

Single Payment
Single Payment
- Two (2) tickets to The Grand Gathering
- Private lodging for two (2) in a private castle room.
- Queen sized bed complete with luxurious blankets, sheets and pillows.
- Breakfast and dinner each day of the event for two (2)!
- Private, or semi-private, bathroom access.
- Immersive lodging location INSIDE the Faire Grounds
- Access to Fire Pits, Firewood, Lanterns, Benches, and tables inside the grounds.
Monthly Payment Plan
- Two (2) tickets to The Grand Gathering
- Private lodging for two (2) in a private castle room.
- Queen sized bed complete with luxurious blankets, sheets and pillows.
- Breakfast and dinner each day of the event for two (2)!
- Private, or semi-private, bathroom access.
- Immersive lodging location INSIDE the Faire Grounds
- Access to Fire Pits, Firewood, Lanterns, Benches, and tables inside the grounds.

Monthly Payments
Spectator Day Pass
$19 + Fees
This is a single-day ticket which is only available for Saturday, November 11th. For those who wish to come spectate at the final battle or explore the grounds for a single day.
Medieval Clothing will be Required: Modern clothing, cheap costumes and cosplay are forbidden!
Packages for those Under 18 years of age
The Minor Immersive Package
(5-17 years old)
For underage participants who will be attending with a parent or legal guardian who has purchased an Immersive, Couples, or Castle Package. Underage participants are required to lodge with their parent or legal guardian. Additionally, tents are medieval style and do not have a floor.
Please note: It is recommended that parents or legal guardians with younger children should purchase the Couples Package for lodging for privacy and safety.

$807 + Fees
Single Payment
- The Grand Gathering Ticket
- Shared Lodging in a high-quality canvas medieval tent*
- Sleeping Cot to keep you warm and dry off the ground
- Breakfast and dinner each day of the event
- Immersive Camping location INSIDE the Faire Grounds
- Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!
*Lodging must be with legal guardian
Monthly Payment Plan
- The Grand Gathering Ticket
- Shared Lodging in a high-quality canvas medieval tent*
- Sleeping Cot to keep you warm and dry off the ground
- Breakfast and dinner each day of the event
- Immersive Camping location INSIDE the Faire Grounds
- Fire Pits, Firewood, Lanterns, Benches, and tables in your campsite!
*Lodging must be with legal guardian

$403.50 / mo*
+ Fees
The Minor Grand Gathering Ticket
(5-17 years old)
For underage participants who will be attending with a legal guardian who has purchased a standard ticket. Guardian must provide lodging and food.

$307 + Fees
Single Payment
- One ticket to The Grand Gathering
- Assigned camping spot in either Decorum or Modern Camping
Please note: participants under 18 years old are NOT allowed to participate in the battles.
Monthly Payment Plan
- One ticket to The Grand Gathering
- Assigned camping spot in either Decorum or Modern Camping
Please note: participants under 18 years old are NOT allowed to participate in the battles.

$153.50 / mo*
+ Fees
Children
(0-4 yrs old)
FREE TO ATTEND with Legal Guardian who has purchased a Standard, Couples, or Royal Experience Package.
PLEASE NOTE: Children attending with an Immersive Experience Ticket Holder must still purchase a Minor Immersive Ticket.